Cocktail Table Hire Sydney: The Complete Guide Before You Book

If you have ever tried to Google “cocktail table hire Sydney” and ended up more confused than when you started, you are not alone. There are a lot of options out there, most of them look the same, and almost none of them tell you what you actually need to know before you pick up the phone.

This guide covers everything: what cocktail tables are, how many you need, what they cost, which colour to choose, and how delivery works. By the end, you should be able to book with confidence or at least know what questions to ask.

What Is Cocktail Table Hire, Exactly?

A cocktail table is a tall, round table — typically around 1.1 metres high — designed for standing guests to rest drinks, plates, or elbows on while they mingle. They are sometimes called bar tables or high tables, and for good reason: the height means no one needs to bend down, which keeps conversations flowing and photos looking clean.

Cocktail table hire means you rent the tables for your event rather than buying them. You pick them up or have them delivered, use them for your party, and return them. Simple.

At Cocktail Tables and Chairs, every table comes with a cover included — white or black — so you are not stuck draping a tablecloth from Kmart over something that cost $20 to rent.

How Much Does Cocktail Table Hire Cost in Sydney?

This is the question we get asked more than any other, so here it is upfront.

Cocktail tables are $20 each, and that includes the cover. Cocktail chairs and stools are $5 each. The cake plinth is $50.

Delivery is a flat rate based on distance from our Kingsgrove base in Sydney’s south:

• 0 to 10km: $100 each way
• 10 to 20km: $150 each way
• 20 to 30km: $200 each way
• 30 to 40km: $250 each way

You can also pick up from Kingsgrove at no cost. If you are in Beverly Hills, Hurstville, Bexley, Rockdale, or the surrounding suburbs, pickup is a very easy option.

There is no minimum order, so if you only need two tables and six stools, that is completely fine.

How Many Cocktail Tables Do You Need?

A good rule of thumb is one cocktail table for every eight to ten standing guests. So for 50 guests, you would want five to six tables. For 100 guests, aim for ten to twelve.

That said, it depends on the layout of your space and how you want people to move. If you have a large open area, more tables spread around the room keeps guests from clustering. If the space is smaller or more structured, fewer tables with more chairs might work better.

Not sure? Send us your rough floor plan or describe the venue and we can give you a recommendation.

Which Colour: Black or White?

Both black and white covers are available. The choice mostly comes down to your overall colour scheme.

White works with almost everything. It photographs well, looks clean against balloon garlands and florals, and suits outdoor spaces in Sydney’s good weather. If in doubt, white is the safe call.

Black creates a sharper, more formal look. It is popular for corporate events, milestone birthdays, and anything going for a cocktail-party-in-the-city vibe. It also hides marks better if you are worried about guests spilling their drinks.

You can mix both if your event has a two-tone colour scheme, though most people pick one and stick with it. Ask us when you enquire and we can help you figure out what works for your setup.

What About the Stools and Chairs?

Cocktail tables work best when paired with bar stools or cocktail chairs. Standing-only events are fine for short networking functions, but if your party runs more than two hours, guests appreciate somewhere to perch.

Our cocktail stools are $5 each and come in black or white. They sit at the right height for cocktail tables, so no awkward dangling feet or hunching over. A typical setup is two to four stools per table depending on how tight you want the spacing.

We also have a white rippled cake plinth available for $50. It is not a seating item but it is worth mentioning here because a lot of people add it to the order for displaying their cake or dessert table.

How Does Hiring Work?

The process is straightforward.

You send us your event details — date, location, what you need — and we confirm availability and send through a quote. Once you are happy with the quote, we lock in the booking.

On the day, you either pick up from Kingsgrove or we deliver to your venue. You have a four-day hire window, which means there is no panic if the setup takes longer than expected or if packing down happens the day after the event.

Everything comes professionally cleaned and event-ready. You return it in the same condition and that is it.

Common Sydney Venues We Deliver To

We deliver across Sydney and cover most suburbs within 35km of Kingsgrove. That includes the Inner West (Newtown, Marrickville, Leichhardt), the Eastern Suburbs (Bondi, Randwick, Maroubra), the St George area (Hurstville, Kogarah, Rockdale), South Sydney (Sutherland, Miranda, Cronulla), and inner city locations including the CBD, Surry Hills, and Pyrmont.

If you are further out towards Parramatta, Castle Hill, or the Northern Beaches, delivery is still possible — the fee just increases with distance.

FAQs

Can I book last minute?
We do get last-minute bookings, and we accommodate them where we can. That said, weekends in spring and summer book fast. If your event is within two weeks, contact us directly by phone rather than waiting for an email response.

Is there a minimum order?
No. You can hire one table if that is all you need.

Do you deliver on weekends?
Yes. Most events are on weekends, so weekend delivery is standard.

What if I need to cancel?
Get in touch as soon as you know. Cancellation terms are outlined at the time of booking.

Do the covers come in other colours?
Currently we offer white and black. These cover the majority of event themes and colour palettes.

Ready to Book?

We have handled 460+ events across Sydney since 2019. Whether you are planning a 30th birthday in Balmain, a corporate networking night in the CBD, or a baby shower in Cronulla, the process is the same: get in touch, tell us what you need, and we take care of the rest.

Request a free quote on the homepage or call us directly. We are based in Kingsgrove and cover all of greater Sydney.