Cocktail Tables and Chairs Hire Sydney: Your A to Z Hire Guide

Planning an event is a long to-do list. Somewhere on that list, usually about a week before the party, is: sort the furniture. Cocktail tables and chairs are one of those things people leave later than they should, then panic about when they discover half the hire companies in Sydney are booked out for the weekend they need.

This guide is designed to save you that panic. It covers everything about cocktail tables and chairs hire in Sydney — what is available, what it costs, how to figure out quantities, and how the whole process works.

What Does a Full Cocktail Furniture Hire Include?

A typical cocktail furniture hire order consists of:

Cocktail tables: Round, high-standing tables at around 1.1 metres. They come with a cover — white or black — included in the hire price. No extra charge for the cover.

Cocktail chairs or stools: Bar-height seating designed to pair with cocktail tables. Available in black or white to match or contrast the table covers.

Cake plinth: A white rippled plinth that works as a display stand for cakes, floral arrangements, or balloon installs. Not essential for every event but popular for birthdays, bridal showers, and christenings.

That is the full range at Cocktail Tables and Chairs. Three products, designed to work together, available for Sydney-wide hire.

Pricing at a Glance

Here is what you are looking at:

• Cocktail table with cover: $20
• Cocktail chair or stool: $5
• Cake plinth: $50

Delivery from our Kingsgrove base:

• 0 to 10km: $100 each way
• 10 to 20km: $150 each way
• 20 to 30km: $200 each way
• 30 to 40km: $250 each way

Pickup from Kingsgrove is free. There is no minimum order — hire exactly what you need.

A sample setup for a 60-person birthday party: 6 tables ($120), 20 stools ($100), 1 plinth ($50) = $270 in furniture before delivery. Delivery within 20km adds $300 return. Total: $570.

How to Work Out Quantities

Tables: One table per eight to ten guests is a solid rule of thumb. A 60-person event needs six to eight tables. Leave some breathing room — tables clustered too tightly make the venue feel cramped and restrict movement.

Chairs and stools: Not every table needs seating, and not every guest needs a chair. A good starting point is enough seating for about 40% of your guest list, with the rest expected to stand and mingle. For a sit-down event in cocktail furniture style, you would push that to 60-70%.

The plinth: One is usually enough. It sits wherever your cake or centrepiece goes and becomes a focal point for photos.

Choosing Black or White

Both cover colours and chair colours come in black or white.

White is the most popular choice in Sydney. It photographs well, matches almost every event palette, and suits outdoor settings particularly well given Sydney’s weather. If you are unsure, go white.

Black is sharper and more graphic. It suits milestone birthday parties, corporate functions, and events with a monochrome or dark colour scheme. Think 40th birthday in a rooftop venue or a product launch in an inner-city warehouse space.

Mixing colours works if your event specifically calls for it — a black-and-white theme, for example. Otherwise, pick one and keep it consistent.

Events We Regularly Hire For

In the 460+ events we have handled since 2019, here is where cocktail tables and chairs most commonly show up:

Birthday parties are the most common. 21sts, 30ths, 40ths, 50ths — any milestone where you want the venue to look like you put in effort without hiring a full event styling company.

Weddings — specifically cocktail hours, and sometimes reception perimeter setups where standing tables complement seated dinner tables.

Baptisms and christenings are a popular one in Sydney’s south and southwest. Family gatherings that need the space to feel put-together without going full formal dining.

Corporate events — networking nights, EOFY functions, product launches — where the setup needs to look professional and allow movement.

Hens and bucks parties when the host wants the venue to feel styled rather than improvised.

Baby showers, bridal showers, and gender reveals where the furniture is part of the photo backdrop as much as it is functional seating.

Delivery Coverage Across Sydney

We are based in Kingsgrove, which sits roughly 13km south of the CBD. Our delivery coverage spreads in all directions from there:

• South: Sutherland, Cronulla, Miranda, Caringbah
• South-west: Bankstown, Campbelltown corridor
• Inner West: Marrickville, Newtown, Leichhardt, Strathfield
• Eastern Suburbs: Bondi, Randwick, Coogee, Maroubra
• CBD and surrounds: Sydney CBD, Surry Hills, Pyrmont, Darlinghurst
• North Shore: North Sydney, Chatswood, Lane Cove
• Hills District: Castle Hill, Baulkham Hills

Pickup is always free from our Kingsgrove base. For suburbs beyond 35km, delivery is still possible — just call to confirm pricing.

FAQs

Do I need to set up the furniture myself?
If you pick up, yes. If we deliver, we drop off at your venue and you arrange placement.

What is the hire period?
Four days. You have time to set up early and return without rushing.

Can I add more items after I book?
Yes, subject to availability. Get in touch as soon as you need to adjust.

Do you do invoices for corporate orders?
Yes. Just let us know at the time of enquiry.

Start Your Hire

If you know your event date and a rough guest count, you have enough to get a quote. Head to the homepage, fill out the quick form, and we will come back to you with availability and pricing.

You can also call us directly. We are based in Kingsgrove and have been doing this since 2019. No fuss, no hard sell — just cocktail furniture that shows up on time and looks good.